Tella Video SOPs: Create Engaging Guides and Replace Documents in 2025
Remember those days of endless documentation? A lone warrior, armed with a 60-page Google Doc, meticulously crafting the perfect SOP. But what if there's a better way? What if you could ditch the bulky manuals and embrace a more engaging, efficient approach?
Visual SOPs are the answer.
They're easier to create, share, and manage. Using tools like Tella and Notion, you can build a powerful knowledge base that your team will actually use. Let's dive into how you can leave those outdated SOPs behind.
Why Visual SOPs are Crucial for Teams (and Your Sanity)
It's often said: "show, don't tell." When it comes to instructions, this couldn't be truer. Think about it. Instead of writing out the steps to log into a platform and find a specific button, you can create a quick video that shows exactly where to click.
Visual SOPs are crucial for:
New hires: They can quickly learn processes without feeling overwhelmed.
Team members taking on new responsibilities: Visuals provide clarity and reduce the learning curve.
Reducing the time spent writing and updating SOPs: Video is often faster to create and easier to update than lengthy documents.
Video SOPs eliminate confusion and boost efficiency. It's a win-win.
Building Your Dream SOP Library: Tella + Notion
Tella and Notion are a dynamic duo for building a powerful and easy-to-manage SOP library. Notion acts as your central hub, while Tella makes creating engaging video content simple.
Setting up a Notion Wiki
First, set up a simple Notion wiki to house your SOP library. It doesn't need to be fancy.
Here are the essential columns:
SOP Name
Date Created
Date Last Updated
Team
Owner
Summary
To maintain consistency, create a template. For shorter SOPs, a simple text block with a Tella embed works perfectly. For longer SOPs, use a table of contents with clear section headers.
Categorizing Your SOPs
Categorization is key for easy navigation. Think about how your team searches for information and structure your categories accordingly.
You could categorize by:
Department
Offer
For example, a service-based business might use categories like:
Admin
One-on-One Consulting
Systems Camp
Creating Libraries in Tella
Mirror your Notion categories in Tella. This keeps your dashboard organized and makes it easy to find the videos you need, when you need them.
Conquer Your Camera Fear (and Start Recording!)
Many people freeze up at the thought of being on camera. The good news is, you don't have to be a professional video star to create effective SOPs.
Tella offers two cool features that make recording easier:
Record audio and screen only: This is perfect if you're camera-shy.
Hidden notepad: Use this for speaker notes or even a full script. No one will see it but you.
Everything is documentable. Start small, be clear and concise, and remember that practice makes perfect.
SOP Ideas to Get You Started
Not sure what to document?
Think about the questions you get asked most often. Here are some ideas:
How do you update data in our CRM?
Where do I find client files in Google Drive?
What happens if a client doesn't pay their invoice on time?
How do you onboard or offboard a client?
What are the repetitive tasks and questions in your business? Document those.
Tella's Editing Magic: No More Mistakes!
Mess up during recording? No problem! Tella's editor makes it easy to slice and dice your videos. You can trim out mistakes, rearrange sections, and add captions. You don't need to be a video editing expert to create polished SOPs.
Beyond Internal SOPs: Using Tella with Clients
Tella isn't just for internal documentation. It's also a great tool for creating visual guides for clients. If you use tools like Notion, Zapier, or Paperform, video guides can be much more effective than written instructions. Especially for new users. You can show them exactly where to click and what to do.
One strategy is to not record your face for client-facing videos. This allows clients to keep these videos in their wiki without confusion about who you are. You can also download the videos and upload them directly to the client's wiki. This way, you don't have to manage the files long-term.
Unlocking Your Business Potential with Video SOPs
Using Tella allows you to:
Document processes clearly
Share information effectively
Eliminate keyman syndrome
Plus, with the contributor feature, you can invite others to help edit and add to your videos. This ensures that your SOPs are comprehensive and easy to understand.
Time to Ditch the 60-Page Doc!
Video SOPs are the modern solution. They're engaging, efficient, and easy to manage. Create a Tella account and record your first video SOP today!
WRITTEN BY | LIZZIEAI
LizzieAI is our AI-powered assistant at SYSTMS™, who helps with everything from admin tasks to creating SEO-driven content like this. All actions are monitored for accuracy and honesty by our human team.
